Reports

Dashboard and reports

Where to see today at a glance, raw punches, calculated attendance and totals, and how to export them. Payroll figures are in the Payroll Report.

Used by: HRSupervisorPayroll

Dashboard

Open: Dashboard (the first page after signing in; Alt + D).

Widget	Shows
Today at a glance	Present today, Absent today, Late check-ins, Early leaves, Pending leave requests, Manual punches today (awaiting approval), Devices online, Devices offline.
Attendance - last 10 days	A chart of the last ten days; Reports opens the reports.
Today's attendance	Today's split of present, absent, late and so on; Transactions opens the punches.
Recent punches	The latest punches received.
Device status	Which devices are online or offline.
Exceptions today	Today's attendance exceptions.

Refresh reloads the figures. The eye button on a widget hides it, and Customize changes which widgets the dashboard shows. Select a card to open the page behind it.

The dashboard counts what has been recorded

Figures for today depend on punches received so far and on approved requests. A person who has not punched yet counts as absent until they do.

Transactions (raw punches)

Open: Attendance › Transactions. Every punch received, before any calculation. Use it first when a result looks wrong.

Transactions list with filters and export buttons — **Transactions.** Filter by personnel number, area, name, status, department, device serial number and date.

Columns: Personnel No, First Name, Last Name, Department, Time, Status (check-in, check-out, break, OT), Area, Device SN, Device Name, and for some devices Mask and Temperature.
Export XLS, Export PDF, Export CSV download the filtered list.
U Disk Import loads punches exported from a device to a USB stick.

Attendance Report

Open: Attendance › Attendance Report. Day-by-day and summary reports of the calculated attendance.

Open Select Person. In the window, choose people (by department, personnel number, area or shift) and select OK.
Set the Start Date and End Date.
If anything changed for these people and dates, select Calculate and wait for it to finish (many people or a long period take a while).
Choose the Report and select Search.The report appears in a grid below. Export it with Export XLS, PDF or CSV.
Optional: choose which columns to show in the column list at the right of the grid and select Save Layout so the choice is kept.

Daily Attendance report grid — **Daily Attendance** for four sample employees, one column per day plus totals.

Report	Shows	Use it to
Schedule Logs	Each person's scheduled timetable per day	Check who was supposed to work when
Daily Attendance	One symbol per person per day, with totals (attendance duration, short time, late, early leave, absent, overtime by type)	Review a month at a glance
Total Timecard	Totals per person for the period	Hours worked, lateness and overtime per person
Total Timecard (HH:mm:ss)	The same in hours, minutes and seconds	Exact times
Attendance	Summary per person with the symbol legend under the grid	Monthly attendance sheet
Leave Summary	Leave taken per person and type	Leave balances and checks
First in LastOut	First and last punch of each day	Quick check of presence
Exception	Days with problems (late, early, absent, missing punches)	Follow up exceptions
Time Card	Day-by-day card per person with punches	Individual review or dispute

Statistics Report

Open: Attendance › Statistics Report. Ready-made printable reports in five groups.

Choose people (Select Person) and the dates. Select Calculate if needed.
Pick a report on one of the tabs.
Select View to open it in this tab, or Tab View to open it in a new browser tab. The report opens in the report viewer, whose toolbar lets you page through and export it.

Group	Reports
Day Wise	Daily Punching, Daily Present, Daily Absent, Daily Late Time, Daily Early, Daily OT, Daily Multiple Punch
Department Wise	Daily Attendance Basic, Detailed, In/Out Punch and Summary; Scheduled Log, Dynamic, Total Timecard, Attendance, Leave summary, First In Last Out, Exception and Time Card by department; Employee Details, Leave Details, Blood Group, In/Out Duration, Master roll; Generate Memo (individual); Log Reports
Employee Wise	Period Employee, Leave, Scheduled Log, Dynamic, Total Timecard, Attendance, Leave summary, First In Last Out, Exception and Time Card per employee; Attendance Punch
Monthly Wise	Monthly Dynamic, Detail, Summary, Basic, OT Summary, Work Duration and Attendance Dynamic reports
Recommended	Scheduled log, Total Timecard, Attendance, Leave summary, First In Last Out, Exception, Time Card, Monthly Detailed XL, Transaction, Time Card In/Out, Working Hours/Date XL, Daily Attendance, Time Card with Device/Location

Sending reports automatically

Most Statistics reports can be e-mailed on a schedule (daily, weekly, monthly) as PDF or Excel. See Scheduled Reports.

Custom Report

Open: Attendance › Custom Report. Build your own report from the fields you choose, save it and run it again later.

Add a report with the + button in the Reports panel: give it a Report Name, a Time Period (Today, Yesterday, This Week, Last Week, This Month, Last Month) and a Description, choose the fields, and select Save.
Select a saved report in the Reports panel to see its data under Report Data.
Export downloads the data. The pencil and bin buttons edit and delete saved reports.

Practical examples

Check one employee's month

Attendance Report → Select Person: the employee → dates: first to last day of the month.
Calculate, then Report Daily Attendance → Search.
Read the symbols per day and the totals at the right. For details of one day use Time Card.

Find who was late yesterday

Statistics Report → Day Wise → Daily LateTimeReport for yesterday's date (after Calculate). Or the dashboard's Late check-ins for today.

Find missing punches

Attendance Report → Report Exception for the period. Days with [ (no check-in) or ] (no check-out) need a manual punch request or a correction.

Total overtime for payroll

Attendance Report → Report Total Timecard: Normal OT, Weekend OT and Holiday OT per person. The Payroll Report uses the same figures after Att Calculate.

When a report is empty or wrong

"No related record": no person selected, dates the wrong way round, nothing calculated yet for those dates (select Calculate), or the people resigned before the period.
Resigned people missing: the rule hides resigned staff by default (Rule › Resign Staff).
Figures differ between reports: another page calculated afterwards, or the periods differ (the late-count rule depends on the period). See Why two reports can disagree.
Wrong day result: follow Investigating a wrong result.