Attendance that calculates itself
Set your rules once. LanaTime 7.5 turns every punch into worked hours, overtime and exceptions — across shifts, departments and branches — and routes anything unusual for approval.
Daily attendance
Operations dept. · Rule: Schedule-based check-in| Employee | Check-in | Check-out | Worked | Status |
|---|---|---|---|---|
| ARAisha Rahman | 07:56 | 17:04 | 9:08 | Normal |
| OHOmar Al-Harbi | 08:11 | 17:02 | 8:51 | Late 11m |
| JTJoseph Thomas | 21:52 | 06:15 | 8:23 | Cross-day |
| NSNoura Saleh | 08:00 | — | — | Missing out |
| VKVivek Kumar | 09:30 | 18:45 | 9:15 | Normal |
| LMLayla Mansour | — | — | — | Annual leave |
| KPKiran Pillai | 07:58 | 16:31 | 8:33 | Early leave |
Pending requests To department approver
- NSMissed check-out · Noura SalehPending
- OHLate — traffic · Omar Al-HarbiPending
Rule summary
- No check-in record counts asAbsent
- OvertimeAuto OT
One default rule, other rules where you need them
Every employee uses the Default rule unless another is given to them (Set Rule). Each rule defines the weekend, how check-in, check-out and overtime are evaluated, and when lateness or short days become half days or absences.
Check-in rule
Base the check-in time on the employee's schedule or on their first check-in of the day.
Check-out rule
Base the check-out time on the schedule or on the last check-out of the day.
Overtime rule
Choose Auto OT to calculate overtime automatically, or Not OT where overtime shouldn't count.
| Situation | Configurable result |
|---|---|
| No check-in record | Count as Late or Absent |
| No check-out record | Count as Early leave or Absent |
| Late arrival or early leave too long | Count the day as absent after the minutes you set |
| Short working day | Count as a half day or absent below the minutes you set |
| Repeated lateness or early leave | After N times in the period, mark a half or full day absent |
| Overtime | Minimum and maximum overtime per day; weekend and holiday work counted as weekend or holiday OT |
| Weekend | Any weekdays, including only the 1st–5th Saturday of the month |
Timetables, shifts, schedules — and night work
Build timetables, combine them into shifts and assign schedules to many employees at once.
- Timetables — working times with check-in and check-out windows, grace minutes, breaks and overtime options
- Night shifts — a punch used as one day's check-out is not reused as the next day's check-in
- Shifts & schedules — a shift repeats timetables over a cycle; a schedule gives it to people from a date
- Auto Timetable — when no schedule applies, the timetable that matches the first punch can be used
- Temporary schedules & weekends — a night week, a special event or an extra day off on chosen dates
Weekly schedule
Warehouse · 3-shift rotationLeave requests From employee self-service
- FQFahad Al-Qahtani · Annual leave · 2 daysApproved
- VKVivek Kumar · Sick leave · 1 dayAwaiting manager
Exceptions reach the right person, fast
When something doesn't add up — a missed punch, a late arrival, a leave request — LanaTime routes it through your approval chain and keeps people informed by email.
Department approvers
Each request goes to the approver of the employee's department (or a system user). Approve, reject, or withdraw a decision with Cancel Audit.
E-mail, SMS & WhatsApp
Tell the approver about each new request and the employee about the decision — plus alerts for absences, late arrivals and exception summaries.
Five kinds of request
Leave, manual punch, schedule adjustment, location punch (with selfie) and outdoor work — from self-service or the mobile app.
Manage attendance from anywhere
LanaTime runs in the browser. Administrators can manage terminals and attendance for every location remotely — no desktop software to install on each PC.
Cloud and on-premise optionsHolidays
Maintain public and company holidays so they're handled correctly in calculations.
Transactions
Review raw punches from every device alongside calculated results.
Outdoor types
Inspection, meeting, official duty, training, customer visit and more, with their own units.
Leave types
Define the leave categories your policies use.
Ready to modernize your workforce management?
Discover how LanaTime 7.5 can simplify attendance management and give your team better visibility into workforce operations.
- A walkthrough built around your shifts, branches and devices
- Guidance on cloud vs. on-premise deployment and licensing
- A device compatibility check for your existing terminals